Email: Tel: 01403 733202

Our website is operated by Southwater Parish Council which is responsible for th eprocessing of your personal data and is the data controller for all such information.  We regard your privacy as very important.  Any personal information you provide us through this website will be dealt with in accordance with this Privacy Policy and the Terms of Use.

This Privacy Policy describes the information we may collect from you and the purpose for our collecton of it.

1.  Data Protection

As data controller we take all necessary steps to comply with the Dta Protection Act 1998 and its relevent subordinate legislation when handling any personal information.

  • When you supply and personal information to us we will meet our legal obligtions to you in the way that we deal with that i nformatin.

  • In accordance with the Data Protection Act 1998 we are required to collect the informtion fairly and to let you know how we will use it (see paragraph 2 below) and whether we will pass the information onto anyone else (see paragraph 3 below)

  • We will comply with the Principles set out in the Data Protection Act 1998 and we will ensure all personal informaton supplied to us is held securely

  • We will ensure that any information will be held only as long as it is necessary to ensure our services run smoothly

  • We use up to date industry procedures to keep personal data as safe and secure as possible against loss, unauthorised disclosure or access (see paragraph 5 below)

  • You have a right to access personal information we hold about you.  Should you wish to obtain a copy of the personal data we hold on you please write to:

The Parish Clerk, Southwater Parish Council, Beeson House, Lintot Square, Fairbank Road, Southwater, West Sussex RH13 9LA:  EMail:

enclosing a cheque or postal order for £10 made payable to Southwater Parish Council to cover our administration costs.  As soon as we are satisfied as to your identity we will send you, within 40 days, a copy of all the data we hold concerning you.  Please contact us at the same address if you have any reason to believe the data we hold on you is inaccurate.

2.  What personal information do we collect and why do we collect it?

We may collect any or all of the following three types of information:-

(a)  traffic or clickstream data

(b) cookies

(c) contact i nformation and other personally identifying information

Only the information in (c) is Personal Data which falls within the provisions of the Data Protection Act 1998.  Our collection and use of each type of data is described below, as well as the ways (if any) in which the data may be shared with third parties.

(a)  Traffic or Clickstream Data

Data about traffic and usage is not personally identifiable and is not combined with other information the Council holds to provide personally identifiable information.

(b)  Cookies

Like many sites we collect information about online bheaviour using cookies.  These cookies contain identification information that enables us to see how users are interacting with the site and how frequently they are returning.  The cookies do not contain any personally identifiable information and are not combined with other information the Council holds to provide personally identifiable information.  You may set your browser software to reject cookies but you may not be able to use all the features of the site.

(c)  Contact Information or Personally Identifiable Information

We can obtain access to your Personal Data (such as name, e-mail address and other contact information) when you become an advertiser/merchant with us, make comments, submit a problem or request information from us and provide your name or return contact information.

3.  To whom will we supply your personal data?

Data about traffic and usage of the site together with information collected about online behaviour using cookies may be shared with third parties but only in aggregated anonymous form.

We do not disclose personally identifying information except in very specific instances.

We do not sell, trade, provide or rent your information to other parties unless we have first obtained your consent.  If you do give us permission we will only share information with organisations we have carefully selected and believe to be reputable. (see paragraph 3.2)

Where an individual provides personal information (such as name, e-mail, address and other contact information) to us viat the website for whatever purpose (e.g. registraton, survey, feedback etc) your personal information will only be used for the purpose of communicating with you in relation to the matter raised or for any other purpose for which you have given your consent.

Specific personal information may be released whee we are required to do so eg., court order or for any of the Council's statutory purposes.

3.1 Will you use my personal information for direct marketing?  Can I prevent this?

Personal data obtained from optional surveys or contests may be used by us for the purpose of making users aware of service or promotions which the Council thinks you may be interested in.  Such information may also be disclosed to carefully selected third parties for direct marketing, but we will only do so, if we have obtained your consent to this use at the point of collection of your personal data.  Any such consent that you give may be withdrawn by you at any time by sending an e-mail to and typing Remove in the subject line.

In addition, any time we send you a direct marketing communication it will include a process for removing yourself from the mailing list.

3.2  Is my personal information sent abroad?

Countries in the European Economic Area are required to have a similiar standard of protection of personal data.  This is not always the case outside that area.  The Parish Council would not propose releasing such material outside this area.  In addition, where disclosures are made to third parties those third parties may only process the personal information inside this European Economic Area.  Before any information is released we will take all reasonable steps to ensure that there is adequeate security.

4.  Links to other websites

This Privacy Policy only extends to this website and does not, therefore, extend to your use of, provision of data to and collection of data on any webside not connected with Southwater Parish Council to which you may link by using the hypertext links within this website.

5.  Security

We take great care to ensure the security of this website and your personal information.  We have put in place appropriate technical and organisational measures to ensure the safety and security of the information we collect on line.  Any third party processing such information on the Council's behalf is contractually obliged to put in place similar measures.  However, you should consider any communication that you transmit to us (such as data, questions, answers, comments or suggestions) as non-confidential.  The Council will not be liable if information that belongs to you is intercepted and used by an unintended recipient.

6.  Changes to this Privacy Policy

We may edit or amend this Privacy Policy from time to time.  If we make any substantial changes in the way we use your personal information we will notify you by posts a prominent notice on the Home page of the website.

7.  Contact Us

If you hve any questions about this Privacy Policy or the collection and use of personal information please contact:

Mrs.Catherine Tobin, Parish Clerk, Southwater Parish Council, Beeson House, 26 Lintot Square, Fairbank Road, Southwater, West Sussex RH13 9LA   E-Mail: or telephone 01403 733202.

This Privacy Policy was put in place on the 4th November 2009.

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