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Finance & General Purposes Minutes and Agendas Minutes are considered draft until approved. If you require minutes prior to the dates below, please contact us at enquiry@southwater-pc.gov.uk ​ YouTube Live Streams of Council Meetings Available here: https://www.youtube.com/channel/UCKmIN1p8vDttdHXKM0v5SVA ​ If you wish to speak at a meeting, please click here to read our Public Question Time Guidance Document. 2024 2023 2022 2021

Community Infrastructure Levy (CIL) What is CIL? The Community Infrastructure Levy (CIL) is a tool to help deliver infrastructure to support the development of the area. ​ The levy is charged on new development that creates either 100sqm of new gross internal area floorspace or (a) new dwelling(s) of any size. ​ Development of this nature will usually require planning permission from the local planning authority, the Planning Inspectorate or the Secretary of State on appeal, however the levy also applies to developments granted consent through local planning orders or Neighbourhood Development Orders. The levy may also be payable on permitted development. ​ The Parish Council receives any CIL from Horsham District Council on a backdated 6 month period. The monies are allowed to accrue and to be spent on community projects within the Parish of Southwater that would not normally be covered by the precept. Importantly, the levy can be used to increase the capacity of existing infrastructure or to repair failing existing infrastructure if that is necessary to support development. ​ Put simply, Horsham District Council (HDC) collects CIL from developers of new properties and owners of existing properties which are extended or modified, increasing the dwelling in size. HDC and West Sussex County Council (WSCC) retain the bulk of these funds, but 15% (Capped at £100 per dwelling) is passed directly to the Parish/Town Council where the development takes place. If the Parish has a "made" Neighbourhood Plan, the amount rises to 25% (uncapped). In summary, Parish Councils are responsible for spending the CIL it receives (the neighbourhood portion) in line with the CIL regulations, to support the development of the Parish, or any part of that area by funding:- ​ a) the provision, improvement, replacement, operation or maintenance of infrastructure; or b) anything else that is concerned with addressing the demands that development places on an area. ​ For more information on CIL please visit the Horsham District Website here . ​ UPDATE (23rd June 2021): The Southwater Neighbourhood Plan (SNP) has now been made and adopted by Horsham District Council. Only once a plan is ‘made’ does the increased percentage of CIL apply combined with the removal of the CIL cap . Please also see Southwater Infrastructure Delivery Plan Briefing Note for more information. CIL Receipts and Payments Receipts of CIL by Southwater Parish Council are listed in the accounts as CIL Receipts and are an earmarked reserve until they are spent. If they are not spent within 5 years of receipt they may be refundable to HDC. ​ Below are the receipts and payments that have been received by Southwater Parish Council to date. ​ Community Infrastructure Levy (CIL) Report - Updated 18 April 2024 Community Infrastructure Levy (CIL) Report - Updated 14 April 2023 Community Infrastructure Levy (CIL) Report - Updated 19 August 2022 Community Infrastructure Levy (CIL) Report - Updated 22 April 2021 Community Infrastructure Levy (CIL) Report - Updated 28 April 2020

Our Parish, Our Climate Southwater Parish Council's Climate Action Plan

Powers and Duties What Can Local Councils Do? ​ The powers which have been vested in Parish, Town and Community Councils being Acts of Parliament are summarised in this publication as a guide to Councillors and others. Each description is brief and is intended to be a general indication. Like all powers given to public bodies, the powers of local councils are defined in detail in legislation and these details may include a requirement to obtain the consent of another body (for example the approval of the County Council for the provision of a car park). Local Councils must exercise their powers subject to the provisions of the general law (for example planning permission is necessary for a sports pavilion). Information on all these details should be in the hands of the Clerks of the Council. ​ The powers are listed below:

Acerca de About Your Neighbourhood Policing Team Explained Neighbourhood Policing is all about putting local communities – their needs, their issues and their priorities – at the heart of local policing. With this aim in mind dedicated Neighbourhood Policing Teams have been introduced throughout Sussex. ​ Each Neighbourhood Policing Team covers a locally agreed geographic area. Team members are visible, accessible, locally known and knowledgeable about their areas. As well as dealing with crime and disorder they also work with partners to resolve the problems and issues that matter most too local people. ​ In overall charge of neighbourhood policing teams are NPT Inspectors. NPT Inspectors co-ordinate all aspects of neighbourhood policing and make sure that the Sussex Police model of neighbourhood policing is strictly adhered to by the teams under their supervision. ​ The size and make-up of each individual Neighbourhood Policing Team varies according to the nature of the area its covering and the particular needs of the local community. However every single Neighbourhood Policing Team has at least one of each of the following: ​ Neighbourhood Policing Sergeant ​ Each Neighbourhood Policing Team has a Neighbourhood Policing Sergeant who is responsible for co-ordinating the efforts of the Neighbourhood Policing Constables and Police Community Support Officers that make up the team. Neighbourhood Policing Sergeants are primarily office-based but members of the public are welcome to contact them by email if they’d like to put forward any comments or suggestions regarding their local Neighbourhood Policing Team. ​ Police Community Support Officers ​ Police Community Support Officers (PCSOs) assist Neighbourhood Policing Constables by providing a visible, accessible, familiar and reassuring presence within the local community. ​ PCSOs spend the majority of their time patrolling their local area, providing help to the public and dealing with incidents of nuisance and anti-social behaviour by engaging with communities. By dealing with minor incidents PCSOs help NPCs to make more effective use of their time – acting as trained ‘eyes and ears’ to enable regular officers to focus on dealing with issues that require their additional range of powers and training. PCSOs can also be given a number of limited powers which allow them to deal with low level crime and other quality of life issues.

Lardner Kitchen Introduction Section 106 funding was identified by the Executive Officer which specifically related to refurbishing the Lardner Hall kitchen at The Ghyll. This was applied for and successfully granted by Horsham District Council to the total sum of £5,062.56 towards the project. ​ There was wide plethora of works required as part of the refurbishment which included fixing damage to the ceiling caused by severe leaking in the Autumn of 2019 due to the flat roof having perished in numerous places. The previous doorway was only 2ft8 wide and required widening for better access and to accommodate wheelchair users. More energy efficient LED lighting was installed, electrical points relocated, new kitchen units, extractor fan and lockable cupboards for particular regular hirers like Southwater Bowls Club (short mat indoor bowls). Before and After Photos below

Southwater Neighbourhood Plan A0 Policies Map (as Made) BACK

HR Committee Agendas No Live Streams, public access or minutes due to the Confidentiality of items to be discussed. 2024 2023 2022

Planning Planning Commitee Minutes & Agendas Southwater Parish Design Statement 2011 Horsham District Council is the planning authority for the area. Southwater Parish Council is a statutory consultee in relation to all planning applications, whether this be a small extension or a major development within the parish boundaries. Planning regulations have changed, allowing a greater amount of permitted development (development where planning permission is not required providing appropriate criteria are met). For further information as to whether such permission is required see Horsham Planning Portal . When a Parish Councillor is issued with a planning application, they may make contact with the applicant and neighbouring properties to gauge their opinions and to look at the plans on site. There is no legal requirement for them to do so, nor is there a legal requirement for the applicant to allow the Councillor on site, although this can be helpful when assessing and discussing the application. Should the Parish Councillor visit the site, then they will produce identification stating that they are indeed a Parish Councillor, this can be verified by contact the parish office on 01403 733202. ​ The parish’s Planning Committee deals with planning matters. The committee follows a formal protocol in considering applications and is expected to focus its comments on ‘material considerations’ as defined by relevant policy frameworks (national, district and the Parish’s own draft Neighbourhood Plan and Design Statement). ​ If an applicant or resident wishes to speak for or against an application, they may do so at the Parish Council's Planning Committee meeting. This will require prior notification and registration with the Parish office. Once a recommendation is made, this is notified to the District Council's planning department within two working days. ​ Please look at the 'Useful Links' for further information. ​ Southwater Parish Design Statement Southwater Parish Design Statement - 2011 ​ ​ Useful Links: Horsham Planning Portal Horsham District Council Website Government Website Planning Permission Southwater Neighbourhood Plan

Cornflower Way Play Area Aerial photo of Cornflower Way Play Area Aerial photo of Cornflower Way Play Area Cornflower Play Area Aerial photo of Cornflower Way Play Area 1/6 Cornflower Way Play Area has recently undergone refurbishment and has had new equipment installed. ​ Location: Cornflower Way Play Area Cornflower Way Southwater West Sussex RH13 9WB

Grants to Voluntary, Community and Social Enterprise Organisations The code requires that local authorities must publish details of all grants to voluntary, community and social enterprise organisations. This can be achieved by either: Tagging and hence specifically identifying transactions which relate to voluntary, community or social enterprise organisations within published data on expenditure over £500 or published procurement information, or by publishing a separate list or register ​ For each identified grant, the following information must be published as a minimum: Date the grant was awarded Time period for which the grant has been given Local authority department which has awarded the grant Beneficiary Beneficiary’s registration number (where applicable) Summary of the purpose of the grant Amount

MUGA (Church Lane) MUGA (Church Lane) Address: Off Church Lane Southwater Horsham West Sussex RH13 9BT

2022 Neighbourhood Warden Monthly Reports Neighbourhood Warden Progress Tracking

Committee Members, Working Parties and Representatives Committee, Working Party and Panel Members ​ Council Representatives

Roman Lane Play Area Roman Lane Play Area Roman Lane Play Area Roman Lane Play Area Roman Lane Play Area 1/6 Location: Roman Lane Play Area Roman Lane Southwater West Sussex RH13 9AF

Your Local Police Office Welcome to the Southwater Community Police Office ​ Our opening hours are: Monday - Friday 09:30 - 12:30 and 14:30 - 17:00 ​ Southwater Community Police Office Beeson House Lintot Square Southwater Horsham RH13 9LA Email southwater@sussex.pnn.police.uk Telephone 01403 734 417

Business Plan See below for the most recent version of the Southwater Parish Council Business Plan covering 2022-2027 Please send completed Feedback Forms to enquiry@southwater-pc.gov.uk Business Plan Feedback Form

Annual Budget See below specific financial year budgets approved by Parish Council. 2020/2021 2024/2025 2021/2022 2022/2023 2023/2024

Defibrillators Public Access Defibrillators in Southwater Parish There are 12 Public Access Defibrillators in the parish. These devices may be used by anyone. To gain access call 999 and ask for the ambulance service where they will advise you of the access code to open the cabinet. These devices are all semi-automatic and simple to use. They give verbal and written instructions on how to use them and will not shock a patient if the patient does not need shocking. The ambulance service will support you with the use of the device if needed. ​ Please see below for locations of public access defibrillators in Southwater Parish. ​ You can also visit our Southwater Community Responders Page or visit Southwater Community Responder's website for more information. ​ 1. Beeson House Location: Lintot Square, RH13 9LA ​ To the right of the main entrance. ​ Access: 24/7 ​ 3. Oakhurst Business Park Location: RH13 9RT ​ To the left of the entrance to PBS Group. ​ Access: 24/7 5. Roundstone Caravans Location: Worthing Road, RH13 9JG ​ To left of the park office door. By the entrance to the residential park. ​ Access: 24/7 7. Coop Lintot Square Location: Lintot Square, RH13 9LA ​ Left side of Coop next to the Lintot Public House. ​ Access: 24/7 9. Gardener House Location: College Road, RH13 9EG ​ To the left of the main entrance. ​ Access: 24/7 11. Southwater Country Park Cafe Location: Cripplegate Lane, RH13 9UN ​ To the right of the main entrance. ​ Access: 24/7 13. Raylands Country Park Location: Jackrells Ln, Southwater, Horsham RH13 9DH ​ Laundry Room ​ Access: TBC 2. "Bemerton" Location: Salisbury Road, RH13 0AJ ​ To right of gate approximately 110m/330ft from Worthing Road on the right. ​ Access: 24/7 ​ 4. Hen & Chicken Location: Worthing Road RH13 9BH ​ Righthand side of pub facing Worthing road. ​ Access: 24/7 6. Southwater Sports Club Location: Church Lane, RH13 9BT ​ Right side of club, facing football fields. ​ Access: 24/7 8. The Ghyll Location: Pevensey Road, RH13 9XZ ​ To the left of the main entrance. ​ Access: 24/7 10. Southwater Village Hall Location: Church Lane, RH13 9BT ​ In porch at front of building. ​ Access: 24/7 12. Phone Box Location: Foxfield Cottages, RH13 9EP ​ Red phone box on corner of Foxfield Cottages/Shipley Road. ​ Access: 24/7

Local Authority Land To view our land and buildings register please click here Land and Buildings Register The code requires that local authorities must publish details of all land and building assets including: All service and office properties occupied or controlled by user bodies, both freehold and leasehold Any properties occupied or run under Private Finance Initiative contracts Garages unless rented as part of a housing tenancy agreement Surplus, sublet or vacant properties Undeveloped land Serviced or temporary offices where contractual or actual occupation exceeds three months All future commitments, for example under an agreement to lease, from when the contractual commitment is made ​ For each land or building asset, the following information must be published together in one place: Unique Property Reference Number Unique asset identity Name of the building/land or both Street number(s) Post town United Kingdom postcode Map reference – either Ordnance Survey or ISO 6709 Whether the local authority owns the freehold or a lease for the asset and for whichever category applies, the local authority must list all the characteristics that apply from the options given below: ​ For freehold assets: Occupied by the local authority Ground leasehold Leasehold Licence Vacant ​ For leasehold assets: Occupied by the local authority Ground leasehold Sub leasehold Licence For other assets: Free text description eg. Rights of way, access, etc. ​

Eversfield Play Area Eversfield Play Area Eversfield Play Area Eversfield Play Area Eversfield Play Area 1/6 Eversfield Play Area has recently undergone refurbishment including metal work of equipment, surfacing and a new bench and bin installed. ​ Location: Eversfield Play Area Eversfield Road Southwater West Sussex RH13 9GF

Constitution Local authorities are already required to make their constitution documents available for inspection at their offices under section 9P of the Local Government Act 2000. Local authorities must also, under the code, publish their constitution on their website.

Councillors Councillor Allowances Committee Members

Grants Grants Grants are payments made by the Parish Council to an organisation for a specific purpose to enhance and promote the wellbeing of the local community, either generally or for a specific purpose; and which is not directly controlled or administered by the Parish Council. ​ ​ Applying for Grants Each application for a community grant will be considered on its own merit. For more details on grants and how to apply for them see the Grant Policy, Guidance notes for applications and the Grant Application form below. ​ Grant Policy 2023 Grant Policy 2023 Application Form ​ Grant applications are considered by the Finance and General Purposes Committee in April and October and will need to be submitted at least 14 days prior to the meeting date at which the application will be considered. ​ For individuals or groups looking for financial assistance or other help that may not fit the criteria of the Grant Policy there is a Chairman Discretionary Fund in place. Please contact the Executive Officer with your request at: enquiry@southwater-pc.gov.uk ​ ​ Grants Made by Southwater Parish Council Community Grants are made by the Parish Council to organisations in accordance with its Grant Policy, however, some grants are made by a separate agreement under exceptional circumstances as considered a nd ratified by the Council. For a full list of grants made by the Council see below: Grants 2024-25 Grants 2023-24 Grants 2022-23 Grants 2021-22 ​ ​ ​

The Annual Parish Meeting This is not a Council meeting, but it is invariably the Council that arranges it (simply because it is unlikely that anyone else will do so). It's decisions are not binding on the Council, though a Council will normally want to take heed of what is said at the meeting. The Annual Parish Meeting is a legacy from the Middle Ages, when Local Councils did not exist, and all local decision making was carried out by meetings of the whole community, taking place in the church vestry. The Annual Parish Meeting is open to all electors of the Town or Parish, who have the right not only to attend but also to speak on any matter of local interest. This is in contrast to a Council meeting, where electors who are not Councillors have no automatic right to speak (though many councils do, of course, have a set time before or after the Council meeting when electors can raise matters of concern to them relating to items on the Agenda of a specific meeting). Annual Parish Meeting - 7th May 2024 Agenda / Chairman's Report and Other Reports Minutes This meeting will be held at 6:30 pm in th e Lardner Hall, The Ghyll, Pevensey Road, Southwater ​ Annual Parish Meeting - 30th May 2023 Agenda / Chairman's Report / Reports Minutes Annual Parish Meeting - 22nd June 2022 Agenda / Reports Minutes This meeting will be Live Streamed: SPC YouTube Channel Annual Parish Meeting - 23 June 2021 Agenda / Reports Minutes Note due to COVID-19 and room restrictions on numbers in attendance due to health and safety this meeting will be Live Streamed: SPC YouTube Channel Please see the Agenda for more details. ​ Previously scheduled 14 April 2021 and postponed. Annual Parish Meeting - 2020 Cancelled due to COVID-19 pandemic. ​

The Ghyll Introduction Section 106 funding was applied for by Southwater Ghyll CIO. This project was for the improvement of the windows and doors on the south and western side of the Ghyll. The project also consists of refurbishing the outside area of the café by creating a patio area and ensuring it is levelled making the entrance more appealing and welcoming. ​ For further information regarding the improvements to The Ghyll: Click here. ​ Before and After Photos below:

Risk Management Schedule Risks are potential threats from events or actions that will adversely affect an organisation’s ability to achieve its objectives and to successfully execute its strategies. Risk management is the process by which risks are identified, evaluated and controlled. It is a key element of the framework of governance together with community focus, structures and processes, standards of conduct and service delivery arrangements. ​ The Southwater Parish Council Risk Management Schedule has been produced to enable the Parish Council to assess the risks that it faces and satisfy itself that it has taken adequate steps to minimise potential risks. The Council is aware that although some risks can never be eliminated fully, it has in place a strategy that provides a structured, systematic and focuses approach to managing risk, which: ​ Identifies the key risks facing the council Identifies what the risk may be Identifies the level of risk Evaluates the management and control of the risk and records findings Reviews, assesses and revises procedures if required. Southwater Parish Council Risk Management Schedule 2024-2025 ​ Southwater Parish Council Risk Management Schedule 2023-2024 ​ Southwater Parish Council Risk Management Schedule 2022-2023 ​ Southwater Parish Council Risk Management Schedule 2021-2022 ​ Southwater Parish Council Risk Management Schedule 2020-2021 ​ Southwater Parish Council Risk Management Schedule 2019-2020

Our Parish, Our Climate Recycling options in Southwater, list of places such as Co-op for batteries and bags, Sussex Green Living Site. Mention the allotments and community fridge dates too.